Due to COVID-19 restrictions, our meeting rooms are unavailable for bookings at this time.

Some library branches have meeting rooms that can be booked by community members.  All meeting rooms are available during library hours.

To book a room, fill out the online meeting room application form. 

Electronic equipment and tables and chairs are available at all locations and must be booked with the room.  Enquire at the branch for more information.

Rooms rental capacity

Library Branch	Room Capacity	Additional Details
Ayr	Max. 44 people	Available during branch hours only.
Baden	Max. 24 people chairs only Max. 19 people chairs and tables	Available during branch hours only.
Elmira	Max. 25 people seated	Kitchen available including: coffee-maker, fridge and sink. Available during branch hours only.
St. Jacobs	Max. 25 people standing Max. 15 people seated	Available during branch hours only.

 

Room booking fees   

Group	First two hours	Each additional hour
Reduced Room Rental Fee (available to Non-Profit* Groups or Charities, if applicable)	$22.60	$11.30
Standard Room Rental Fee	$33.90	$16.95

All prices include HST.

*The term "non-profit" generally refers to an organization whose profits are not passed on to its members. Such an organization may carry on activities that may realize a profit; provided that those activities do not constitute the primary activity of the organization and that the funds realized are used for the objects of the organization and not passed on to its members. The term “non-profit” is not applicable to an individual or government.

Freedom of Expression

The Region of Waterloo Library guarantees the right of free expression by making its meeting rooms available to all individuals, groups and organizations whose programs are consistent with the intent of the Canadian Charter of Rights and Freedoms, the Ontario Human Rights Code and the Ontario Anti-Racism Policy.